MindZip Privacy Policy

NOTICE: This is the latest version of our Privacy Policy. The policy will automatically come into effect for all existing users on May 24 , 2018.

This privacy policy shall govern the collection, processing, use, disclosure and sharing of the personal data of the Customer or User (“Customer”, “User”, “You”, or “Your”) of MindZip.net GmbH ( data controller hereinafter referred as “MindZip” or “we” or “us” or “our”) services, when you visit or use our website, mobile application, browser extension (like the Chrome browser extension or any other browser extension) or any other tool or service provided by MindZip.

 

We are an E.U. -based entity and we operate under the jurisdiction of the German Federal Data Protection Act (BDSG). Your privacy rights might be legally covered by other data protection law, based on your location, citizenship and other factors.

What Information do we collect?

Upon your registration, by agreeing to our Privacy Policy and Terms of Service, you consent to the collection of your personal data by MindZip. MindZip needs to process the following categories of your personal data, to adequately perform the contract between you and MindZip.

  1. The information you provide to Us

Upon your registration as a user of MindZip, we ask you to agree to provide us with certain type of personal information: For account registration, we require your e-mail, your name and last name. This information is necessary for us, to adequately perform the contract between you and MindZip and provide you with all of MindZip’s services.

  1. Addition Information you choose to provide us

You may choose to complete your profile with some additional personal information. Users have the option to upload a profile picture, in doing so, you’ll enable our application to access you’re the photo gallery of your device, you can restrict the access to your photo gallery by changing the settings of the app; The user may choose to provide additional links to their personal, other Social Network Services (SNS);

 

  1. Automatically collected information

MindZip automatically collects user’s information at the time of using the application, our website or any other MindZip tool or service. Collection of this information is necessary for us to adequately perform the contract between MindZip and the User, as agreed upon the user registration. Collected information might contain user’s personal data as well.

Geo-localization. MindZip may automatically collect your approximate location, determined approximately by your IP and your device’s GPS. This information is used to improve the user’s experience of our app.

Service usage. MindZip might observe aggregated data on the user’s experience with different features that we offer, e.g. we might be interested in how much time is spent on average on our discovery page or other areas of the app, in the web or the browser extension.

Device and log data. When a user accesses our website or our mobile application, MindZip records certain type of data, whether or not the user is registered or logged in to their personal account. This category of data contains software and hardware information of the user’s device, e.g. device language, IP address screen width, application version, mobile phone manufacturing details.  

Cookies. During your visit on our application and on our website, MindZip is using persistent cookies. Using cookies helps us improve our platform and allows us to offer you content that is more relevant to you. You can disable the cookie usage from your browser settings.

  1. Information from other sources

You may choose to register your account on MindZip through one of the following social media logins for using the App and the website: Facebook, Twitter, LinkedIn, Google+, Xing, or vk.com. In doing so, you agree to that the following personal data, which are deposited with the respective social network, might be sent by such social network to MindZip and could be deposited in its user profile: namely the name, the email address, the date of birth and the sex/gender. You may restrict the sharing of such data in the settings of respective social media.  

MindZip may receive some publicly available information on our users through our contracted third parties about your profile in other networks. We may combine the received information with your data on MindZip, to enrich the user profile view.

We retain your personal data as long as it is necessary for us to provide you with our services or to pursue our legitimate business interests.

  1. Information and Content You Provide

Content usage. MindZip offers a sophisticated solution to enable the user to internalize knowledge in the most efficient way. In the MindZip system knowledge is structured and stored in units of key thoughts or quotes. In order to perform the service of MindZip we need to save and process data about what topics, hashtags, collections a is interested in and what collections a user has subscribed. Furthermore, the individual user rating or scheduling options for each thought (like, “Repeat: In 2 days” “Repeat: tomorrow”, “Important”, “Hide”). This includes data when a user reviewed a thought and what scheduling option a user made.

Content creation. MindZip also includes a content creation system this includes the ability to save thoughts and quotes as well as additional information for each of them like: hashtags, pictures, links to sources. Thoughts and quotes are saved and organized in collections (like folders) and chapters. In order to perform the service of MindZip we need to save and process all this data.

How do we use information we collect?

We process the collected information (including the personal information) to adequately perform the contract with our users. We also process the information to lawfully pursue the interests of our business and improve our platform.

Collected information is processed, inter alia, for following purposes: (1) to grant you, as a registered user, a full access to our platform (2) To perform analytics and understand our users’ experience in our mobile application, on our website or any browser extension (3) To send you notifications or updates, whilst using the app or not (4) To respond to your comments and suggestions via e-mail or integrated chat in our mobile application.

When MindZip performs analytics to identify the trends and understand the market, we usually use aggregated data. Aggregated data is non-personally identifiable data. However, technically MindZip is still able to access personally identifiable information on the users.

Information we share with third parties

We share data with thirds parties only for purpose to adequately provide MindZip services to our users and optimize MindZip application. We do not sell or rent your data with third parties.

MindZip may process the data with the help of third parties. MindZip uses third party service providers to perform our services, e.g. user authentication, customer service provision and analytics. We choose to collaborate with the processing entities that declare themselves GDPR compliant, like Segment, Intercom and Mixpanel and others.

MindZip is an E. U. -based entity, but in some cases, our third-party providers may be located outside of the E.E.A. Mindzip lawfully shares information with these third parties, by entering into a contract called the Standard-Contract-Clauses, approved by the E.C. specifically for data transfers outside the E.E.A.

Our sub-contracted parties are obligated to process the user data in accordance to this Privacy Policy. All of above mentioned third parties, that we share your information with, act on our behalf and the purpose of processing is determined by us (in accordance to this Privacy Policy).

We may disclose your personal information without your consent or a prior notice to you under a governmental request, or in accordance with the legal provisions of data protection law.

By agreeing to this Privacy policy, you consent, that your personal data are further passed and processed by the third parties, as provided in this Privacy policy. In case we intend to perform other transfers of your data to third parties, we will ask for your permission.

Why and how do we contact you?

We contact you on the e-mail you provide to MindZip when you register.

MindZip will use the e-mail address you provided at the time of registration for purpose of helping you to get started efficiently, to explain the sophisticated tools and services of MindZip, inspire about potential use cases of MindZip, forward requests and notifications of other MindZip users and your connected contacts on MindZip as well as direct marketing purposes. In case you actively subscribe to our e-mailing list, we will provide you with information around the offer and for advertising purposes.

We will also send you personal messages and important notices, such as major changes in our Terms of Service, Privacy Policy and important updates concerning your personal account – e.g. upgrade notification from regular to premium user.

The data of the User are not passed to third parties for advertising purposes on principle. If we ever intend to do so, we’ll notify you prior and wait for you to consent to or decline such suggestion.  

MindZip will always provide you with an easy and clear option to unsubscribe from the mailing list. You can click on the unsubscribe link, which you find in advertising e-mails. Alternatively, for unsubscribing from the mailing list, or concerning the other matters, you can contact us at Privacy@mindzip.net and clearly and concisely express your wish.

Your rights: access, correction, deletion and more

MindZip collects and processes personal data of users with same data protection standards, no matter the location of the respective user.

You have a right to access your account data at MindZip. Under your request, MindZip will provide you an electronic copy of your personal data, existent on the MindZip platform. Depending on the effort, MindZip may charge you for the service.

You can request us to temporarily stop processing restrict the processing of your personal data. One of the reasons of such request can be inaccuracy of your personal data. MindZip will act upon your request, if you provide us clear reasons for such action. MindZip will inform you in a written form when we restrict the processing of your personal data and when such restriction is no longer in place. However, MindZip has the right to deny such requests from users, if the request is unfounded or excessive, especially if the request is repetitive.

Most of the times, you have the ability to correct your personal data and keep it up to date. In case, you need extra help in the correction of your data, address to us. MindZip will correct the inaccurate or not up-to-date information about you within short, reasonable period of time.

You have a right to permanently withdraw your consent to data processing at any anytime.

Deletion and Retention of Data

We will delete your personal data permanently, if you request us to do so. In order to avoid an accidental deletion of your user data, we will require you to verify your identity by clicking on a deletion confirmation button, sent on your personal email, which you provided upon the registration.

After the confirmation of the deletion the data will be deleted instantly  from the MindZip server and within not more than 3 weeks from third party service provider servers.

If a user does not confirm the deletion by clicking on the link, the user account will be scheduled for deletion after one month. The user will still be able to login to the MindZip app, website or browser extension, but MindZip will not provide the full service.

In the app, there will be an explicit indication that the user account is scheduled for deletion at the specific date (countdown starts from requesting date to one month). The user will have the ability to cancel the deletion request at any time during the 1 month of the deletion process. In case user does not cancel the deletion request, after one month, account will be automatically permanently deleted. The data will also be deleted from our third-party processors. After the permanent deletion of a user account and its accoiciated data, we will not be able to recover any data from this user.

Users with published collection

Please, note that if you request the erasure of your personal information, but you have published a collection on MindZip, we may retain (but no longer process) some of your personal information for the archieveing purposes in the public interest e.g. for detection of plagiarism. For example, if you have published ‘thoughts’ in the infringement of other author’s copyrights, MindZip shall be able to defend itself against any legal claims from other parties, concening the content published on our platform.

If a user has published any collections or thoughts as a public collection, all published items will be unpublished after the deletion of the account, they will no longer be available to subscribe in the MindZip catalogue (‘Discover’ page).

However, all users that subscribed to any of your published collections prior deletion of your account, will still have acces to the collections they have subscribed to. After deletion of your account, all your personal identifiers will be dissociated from the published collections.

CHANGES TO THIS PRIVACY POLICY

 

MindZip may occasionally update and modify the provisions of the Privacy Policy at any time, with or without a prior notice to you. Our website and application will always display the most up-to-date version of the privacy policy.

We kindly ask you to review the Privacy Policy regularly and stay informed about our practices and the ways you can help protect your privacy.